HVAC AI for your company
No-cool calls, system quotes and tune-up reminders, drafted while your techs are on the roof. A person on your team sends every one.
HVAC jobs we set up
The office jobs that pile up when the heat comes. Pick the one that hurts most.
- Returning missed callsEvery no-cool call on one list, a text drafted.
- Repeat customersPlan members due a tune-up, a check-in drafted.
- EstimatesLoad calc notes turned into a quote draft.
- Quote follow-upA check-in when a system quote goes quiet.
- Appointment remindersArrival windows texted the night before.
- Review repliesA reply to each review before the next call.
Missed call from (713) 555-0168 during a heat wave. Want me to send this?
Hi, this is Marcus with the heating and air shop. Sorry I missed you. Is the AC out or just blowing warm? I can have a tech call you back this afternoon.
Mrs. Okafor's fall tune-up is due on her plan. Want me to send this?
Hi Mrs. Okafor, it's Marcus. Your fall furnace tune-up is coming up on your plan. Want a morning or an afternoon next week?
- 14-year-old unit, R-22
- Upstairs runs 6 degrees warm
- Attic ducts, two returns
New condenser and coilYour price
Duct sealing, atticYour price
I turned your notes into an estimate. Add your prices and I'll get it ready to send.
Five days, no reply on the Brooks system quote. Want me to send this?
Hi Mrs. Brooks, it's Marcus. Checking in on the system quote from Monday. Happy to walk through the two options on a quick call.
- HughesAC tune-up
- PhamNo heat
- ReyesThermostat swap
- ColeDuct check
Four jobs tomorrow. Here's the first reminder. Send all four?
Hi Mr. Hughes, a reminder that our tech arrives tomorrow between 8 and 10 for the AC tune-up. Reply here if that changed.
AC died on the hottest day of the year. They had it running by dinner. Thank you!
Denise left 5 stars. Want me to post this reply?
Thank you, Denise. Nobody should sit through a day like that without AC. Glad we got you cool by dinner.
HVAC AI for the office, not the equipment
We don't touch your units or your thermostats. We take the phone calls, the quotes and the reminders that stack up at the office, and draft each one for you to send.
See returning missed calls →- (713) 555-0168AC blowing warm. Text back drafted
- Mr. HughesBooked for tomorrow at 8Done
- Mrs. PhamTexted back. Furnace noiseDone
Sent from the attic stairs. The tech calls her next.
AI for HVAC companies in busy season
The first hot week, the phone rings all day and the office falls behind. The list keeps up: each call, quote and reminder drafted as it comes in, waiting for a yes.
See appointment reminders →HVAC quote AI: drafts you price and send
Your load calc notes and photos turn into a clean quote draft, with good, better and best laid out. Every price is yours to set. If the family goes quiet, a check-in is drafted on day five.
See estimates →Hi Mrs. Brooks, it's Marcus. Checking in on the system quote from Monday. Happy to walk through the three options on a quick call, or hold a spot on next week's install schedule.
Maintenance plan reminders
Plan members are your steadiest work, and the easiest to forget in July. Each one due for a spring or fall visit gets a reminder drafted, and your office books the ones who answer.
See repeat customers →Questions.
Something else on your mind? Ask us on the fit call. No pitch, and we'll say if it isn't a fit.
Book a fit callStart with the office jobs that slip in busy season: callbacks, quote follow-ups and maintenance plan reminders. AI drafts them and your team sends.
There's no single best. Pick based on the job: field software for dispatch, and a drafting setup for callbacks and follow-ups.
No. Customers need a technician. AI takes some office work so the owner and techs spend more time on paid calls.
Yes, several sell AI phone answering for HVAC. We don't answer calls. Some owners prefer a fast callback list their own team works instead.
